The Complete Team RFP Journey
Here is exactly what happens when you submit a team travel RFP on bookMyTeam:
Step 1: You Submit Your Request
Enter your destination, dates, room count, and team-specific requirements. Pay the $3 processing fee. Your RFP goes to multiple team-friendly hotels in your destination.
Step 2: Hotels Review Your Request
Hotels evaluate your request based on their availability, proximity to your venue, and ability to accommodate your team's specific needs. This typically takes 24-72 hours.
Step 3: Hotels Respond with Team Rates
Interested hotels respond with group rate offers that include room rates, available room types, terms, and team-specific amenities like bus parking, meeting space, or early breakfast.
Step 4: We Negotiate on Your Behalf
Our team reviews responses and negotiates for better rates and additional concessions — things like complimentary coach rooms, waived parking fees, or meeting space at no charge.
Step 5: You Compare Offers
View all negotiated offers on your dashboard. Compare rates, proximity to your venue, team amenities, and terms side by side.
Step 6: You Book Directly
Once you choose the best offer, you book directly with the hotel. bookMyTeam facilitates the connection but does not process the booking.