The FullScale Symposium runs at the Indiana Convention Center from Thursday, October 8 to Saturday, October 10, 2026. The convention center assigns it to Sagamore Ballroom 1-7 and forecasts 1,000 attendees. District offices and education organisations send small teams to this one.
The organiser publishes a save-the-date block for Indianapolis in fall 2026. Session times and registration rates are not on that page yet. The convention center lists doors open as "check event website".
Three Days, Thursday to Saturday
The dates set the room count. Thursday, October 8 and Friday, October 9 are working days. Saturday, October 10 closes the programme.
A team that travels on Wednesday and returns on Saturday holds three hotel nights. A team that arrives on Thursday morning holds two. The Saturday finish keeps the trip inside a normal school week. Delegates miss two school days, and Monday stays clear.
One Reservation for the District Team
One reference number, one arrival date, one point of contact. Give the hotel the group name, the room count and the dates.
Most hotels offer group rates at a block of 10 or more rooms per night, and some discount at five rooms in the right season. bookMyTeam publishes both lines. A district delegation of four to eight people often sits under the 10-room line, so the request route carries the booking. Send it through the group rate request form and let the hotels price the smaller block.
Send the Request Before the Approvals Clear
Travel approval for a district team moves through a business office. The room count and the dates are known today. The names are not.
Send the request with the dates and the room count now. Hotels respond inside 24 to 72 hours. Ask each hotel how long the quoted rate holds while the paperwork clears. Collect the names afterwards and pass them to the property as the approvals land.
Build the Rooming List as Approvals Land
A rooming list is a name beside a room type. Start it the day the request goes out and fill it in as each approval clears.
Settle the bed configuration first. Three doubles hold six colleagues and bill three room-nights. Six singles hold the same six colleagues and bill six room-nights. The mix moves the total, so agree it before the hotel quotes.
Add the arrival pattern next. Some delegates drive in on Wednesday evening. Others arrive on Thursday morning and need a luggage hold before check-in. Record dietary and mobility requirements on the same sheet, and send it to the hotel before the cut-off date.
Room Nights for Three Days
bookMyTeam publishes a 15% to 40% saving against rack rates on group bookings. No Indianapolis rate is published for these dates, so the figures below use a labelled example of $200 per room per night.
Six delegates over three nights: three doubles bill nine room-nights at $1,800, and six singles bill eighteen room-nights at $3,600. At 15% off, the doubles cost $1,530 and the singles $3,060. At 40% off, the doubles cost $1,080 and the singles $2,160.
A two-night stay removes one night from each figure. Run your own headcount through the group rate calculator before the request leaves.
Where the Team Sleeps
bookMyTeam lists 273 team hotels in Indianapolis. Downtown holds 7,100 hotel rooms, and 4,700 of those connect to the Indiana Convention Center by skywalk. More than 200 downtown restaurants sit within walking distance, and Indianapolis International Airport is 15 minutes away. The convention center publishes all four figures.
The building stands at 100 South Capitol Ave, Indianapolis, IN 46225. Sagamore Ballroom 1-7 sits inside it. A skywalk-connected property removes the walk between the room and the session.
Browse the Indianapolis hotel directory for properties that answer group requests.
Put These Questions in the Request
Four property-level facts stay unpublished. Ask for the bed configurations the block can hold, the breakfast service hours, coach and van parking, and whether the team can hold a shared floor.
Ask for the earliest check-in on Wednesday, October 7 and the latest check-out on Saturday, October 10. A team that drives down after the school day needs a desk open late.
Get the Terms in Writing
Ask for the cut-off date, the attrition clause and the cancellation window in writing before signature. The cut-off date releases unclaimed rooms to general inventory. The attrition clause sets the minimum share of the block the team must fill.
The session times are unpublished, so the room side has to move on the dates alone. Read how the request process runs, send the dates and the room count, and the block is ready when the agenda lands.
The symposium runs three days. The approvals take longer than the booking. Send the dates today, build the rooming list as approvals clear, and the team reaches Sagamore Ballroom 1-7 on Thursday morning with the room side closed.
